January & February New Staff Hires
|Athletics – Assistant Track and Field Coach|
|Athletics – Assistant Football Coach|
|Development – Assoicate Director of Major and Planned Giving|
|Instructional Technology – Video Technology Coordinator|
January – March Staff Milestone Anniversaries
|Custodial – January 4|
|Custodial – March 30|
|Custodial – February 26|
|Security – February 6|
|Academy of Music – January 7|
|Financial Services – March 17|
I would like to thank those of you who came to one of the All Staff Meetings earlier this week. I hope you found the presentations informative and that you had a little fun with the “Right Family” wellness exercise!
As promised, I said I would post the complete report of the 2012 Climate Survey. Please visit the Human Resources website for the survey report and a copy of the presentation. Again, I encourage you to discuss the results with your department at an upcoming team meeting and discuss how you might affect positive change in your respective area or across campus.
All the best,
Director of Human Resources
On behalf of the President’s Cabinet, I am delighted to inform you the university will again be providing additional paid time off in December between Christmas and New Year’s in 2012. Please accept this additional time off as a sincere thank you for everything you do to make Lawrence an outstanding institution for our students and a great place for us to work!
Regular part and full-time benefit eligible staff will receive additional paid time off December 26, 27 and 28. This benefit is in addition to the existing paid holidays for our staff. Full-time employees who normally work 40 hours per week will receive 8 hours of pay for these additional paid time off dates. Part-time employees will receive holiday pay in proportion to their normal schedule.
Additional Paid Time Off
Additional Paid Time Off
Additional Paid Time Off
To receive the additional paid time off December 26, 27 and 28, hourly/non-exempt staff will need to enter the number of hours per day (not to exceed 8 hours) for their regular work schedule with a paid time off (PTO) code. Payroll will activate a temporary PTO code in Voyager for that pay period. Salaried/exempt staff will not need to enter anything into Voyager to be paid their salary.
To meet the needs of the campus during the last week of December a small number of employees will need to work (e.g., grounds, security). Those who work during this week will be notified by their manager to establish their work schedule and discuss paid time off alternatives as we did last year.
We will again offer modified work hours from November 26 to December 21. During this time, most buildings will be operational Monday through Thursday from 7a to 6p. Temperatures in the buildings will be lowered as they were last two years to continue our energy savings. Buildings that will be closed during the month of December are Mursell, International, and Diversity houses. The Wellness Center will be open limited hours; however, we will again partner with the YMCA so employees and their family may continue their exercise routines. Alex Gym will be open until December 17 and closed thereafter.
Lastly, the holiday schedule for the 2013 calendar year has been finalized.
If you have any questions regarding December’s schedule or paid time off, please contact your supervisor or Human Resources.
Director of Human Resources
Brokaw Hall-Room 108
TO To all Faculty and Staff eligible for benefits
FROM: HealthCare/Benefit Advisory Committee
-Marcia Bjornerud -Sandy Isselmann
-Joe Gregg -Patty Leiker
-Brian Riste -Dawn Rost
SUBJECT: Employee Benefits: 2012 Open Enrollment
Lawrence University’s benefits open enrollment/renewal process is once again approaching. This is your opportunity to:
- Enroll, change or drop Medical or Dental insurance coverage
- Add, change, or drop dependents
- Enroll in the Flexible Spending Account programs (must re-enroll each year)
- Health Care Spending Account
- Dependent Care Spending Account
- Enroll, drop or increase Optional Life Insurance election
- Review and update your beneficiary information
It is important for those covered or considering coverage under the Lawrence Health Plan to attend one of the Open Enrollment meetings this year since the health plan options will be changing effective July 1, 2012. Over the past several years, numerous employees have expressed difficulty in understanding the integrated Health Reimbursement Account (HRA) currently imbedded within the total annual deductible. As a result, the Benefit Advisory Committee has reviewed the current plan design and has recommended changes to the health plan options in order to simplify our plan design in addition to making our plan more sustainable, competitive, and affordable for employees and the university. Therefore, it is important for you to attend one of the Open Enrollment meetings to understand how the changes will impact you and your family. We will continue to offer two plan options including a lower and higher deductible plan. If you do not submit a change application to switch from our lower deductible plan to our higher deductible or vice versa, you will automatically be enrolled in the comparable plan based on your current election.
As a result of healthcare reform, Flexible Spending Account (FSA) limits for health related expenses will be reduced from $4,000 to $2,500 annually effective July 1, 2012. This change does not impact the dependent care limit of $5,000 per year. As always, your election from last year will not rollover into this plan year; therefore, you must re-enroll in this benefit during Open Enrollment.
As a reminder, dependent eligibility under the Care Plus plan was modified to cover dependent children to age 26 as of January 1, 2012. In order to provide consistency in the child dependent eligibility language between our health and dental plans, the Delta Dental dependent children eligibility language will be modified to cover dependents to age 26. This change will become effective July 1, 2012.
All other benefit coverage will remain the same for the upcoming plan year. If you have previously elected Optional Life insurance for you, your spouse/domestic partner or dependents, please keep in mind you may elect to increase your coverage during Open Enrollment by one increment without proof of good health up to the guarantee issue amount. For employees, you may increase by $10,000 up to $180,000 or 5 times basic annual salary, by $10,000 up to $50,000 for your spouse/domestic partner and by $2,500 up to $10,000 for dependent children.
As many of you are aware, the Benefit Advisory Committee and the university have made it a priority to hold health plan premiums flat for faculty and staff since the 2009-10 plan year for those who participated in a Health Risk Assessment (HRA). During this time the university has taken on the financial burden of our plan increases even though our health care costs have continued to rise. Based on our health plan utilization and medical inflation trending at 11%, the university is not able to absorb the entire cost of the increase this year. Therefore, employee premiums will be increasing by approximately 5% for the upcoming plan year. Even though health plan premiums will be increasing, I am pleased to share that Lawrence will continue to offer a health plan premium credit for those employees participating in the HRA program which is available through Thursday, April 19. Those who do not participate in the HRA will pay approximately 20 percent more than HRA participants for their monthly health insurance premium.
Dental premium rates for Care-Plus and Delta Dental will remain the same for the upcoming plan year.
This year, the open enrollment period will run May 1 to May 31. Applications for change need to be received in Human Resources by May 31. If you do not make any changes, all of your current elections will remain in effect except your current Flexible Spending Account (FSA) plan election. Changes made during the open enrollment period will be effective July 1, 2012. Enrollment/election forms will be made available at the Open Enrollment meetings and on-line after the meetings are complete.
To help you make informed choices about insurance elections, we are offering several informational meetings. We strongly recommend that ALL benefit eligible employees attend one of the meetings listed below. Attendees will have the opportunity to learn more about the changes, review the benefit descriptions, and ask questions. Open Enrollment meetings will be held at the Warch Campus Center Cinema on the dates listed below. You do not need to sign-up to attend one of the meetings.
- Tuesday, April 24 from 11:30a to 12:30p
- Tuesday, May 1 from 9:00 to 10:00a
- Wednesday, May 2 from 2:30 to 3:30p or 4:30 to 5:30p
If you are unable to attend one of the open enrollment meetings, a voiceover PowerPoint presentation of the plan options, benefit changes, premium costs, resources and enrollment/change forms will be made available in early May. An announcement will be made via email when these resources are available.
Again, your attendance at one of the meetings is strongly encouraged due to the changes this year. If you have additional questions, please contact Human Resources at ext. 6564. Thank you!
Director of Human Resources
Brokaw Hall-Room 108
Spring has sprung early and many of you may be cleaning your closets, basements and garages wondering, “What do I do with all this stuff?” If you’re looking to downsize a bit, consider posting your ‘treasures’ on ListIt@Lawrence where faculty, staff, and students can take a look and see if they can take it off your hands.
ListIt is also great for posting events, announcements, ride share opportunities and more. It’s our own version of Craig’s List but just for the Lawrence community. Check it out today!
The Staff Communications Committee is busy at work planning events to get staff together, having meaningful all-staff meetings, and promoting communication across campus. It’s also part of our job to gather feedback from you — the staff! While any and all feedback and ideas are welcomed, the most pressing questions the committee would like feedback on at this time are:
- What topics would you like to see presented at a future all-staff meeting?
- Would you like to see the all-staff meetings be more ‘interactive’? If so, any ideas?
Staff Webpage (http://www.lawrence.edu/staff/)
- The committee is generating a list of FAQs to post on the staff webpage. What questions & answers from your work do you think should be listed? What Q&A from other areas of campus would you like to find on this list?
- What other information would you like to see on the staff webpage?
Any other ideas/suggestions for the committee?
Please send any and all feedback, suggestions, and questions to email@example.com.
And just a general reminder, check out List It @ Lawrence, Lawrence’s own version of Craigslist — an online classifieds and happenings service for faculty, staff, and students at Lawrence. Bookmark it and check back often!
Human Rights Student Film Festival 2012
Warch Campus Center Cinema
Wednesday, March 28, 5-7 p.m.
You are cordially invited to attend the Human Rights Student Film Festival 2012 at the Warch Campus Center Cinema on Wednesday, March 28, from 5-7 p.m. Select students from ENG 282 Literature and Human Rights will present their short films on social justice issues at Lawrence, Appleton, and beyond. Refreshments will be provided by Bon Appetit. We hope you will be able to join us.
Assistant Professor of English
Although Commencement is several months away, it is once again time to begin the process of selecting a member of the senior class to speak at the ceremony. The first step is to collect nominations from faculty, staff, and students. We would like you to nominate any seniors who would well-represent their class on Commencement day. Nominations will remain confidential.
Please e-mail Stephanie Kramer (firstname.lastname@example.org) your nominations by Friday, February 10.
If you have any questions regarding nominations or the commencement speaker selection process, please feel free to contact Stephanie at x 6916.
As part of our ongoing security and safety efforts, we are performing a campus-wide audit of Medeco keys issued to faculty & staff. Please send an e-mail to Financial_services@lawrence.edu with the following information by February 15th, 2012:
- List of all of the Medeco keys that you have in your possession.
- Identify any Medeco keys that you have, but no longer need.
- Identify any Medeco keys in your possession that you are uncertain of their use.
- If you have any questions regarding the keys that you have been issued and what they are used for, please contact our Locksmith, Todd Minten, email@example.com.
- If there are any keys that you no longer use, please turn them in at the Cashier window in Brokaw Hall.
- We have placed card readers in many areas around campus. If you have a key that was needed for access, but now has card reader access, please turn in those keys as well.
Please send the requested information by February 15, 2012. Thank you in advance for your cooperation.
Did you know Intramurals are open to Faculty and Staff?
Recreational activities and competitive sports are a valuable part of the liberal arts experience. These physical activities are part of a life-long learning process and complement the academic and artistic knowledge gained at Lawrence. The Lawrence University Intramurals Program gives students, faculty, and staff the opportunity to participate in recreational and competitive athletic activities. A wide variety of intramural programming is geared toward promoting healthy living through physical fitness, social interaction, skill development, and varying levels of competition.
The Lawrence University Intramurals Program is a great chance for all members of the college community (faculty, staff, students, and spouses) to interact in a co-curricular environment.
Several Intramural Offerings will be available this winter, including:
5v5 Basketball League
4v4 Volleyball League
Indoor Soccer League
Look for more information as Winter Term begins.