COVID-19 Employee Vaccine Policy

 

Mandatory COVID-19 Vaccination Policy for Employees 

Purpose 
Lawrence University is committed to protecting our community from COVID-19. Towards that goal, the university is adopting this mandatory vaccination policy to safeguard the health and well-being of our employees, students, visitors, and the community at large. This policy will comply with all applicable laws and is based on guidance provided by the Centers for Disease Control and Prevention and local health authorities. 

Scope 
This policy applies to all Lawrence University employees. Vaccination requirements for guests, vendors, contractors, or Bon Appetit employee will be addressed outside of this policy. 

Procedures 
All employees are required to provide confirmation of a completed vaccination series or receive and provide confirmation of their first dose of a COVID-19 vaccine series by end of day on October 6, 2021, unless a reasonable accommodation or waiver is approved. New employees will be required to provide confirmation of a completed vaccine series or receipt of their first dose of a COVID-19 vaccine within one week of their start date. Follow-up when the second vaccination is received is required, if applicable. 

Confirmation of vaccination must be submitted to Human Resources. Acceptable documentation could include the CDC COVID-19 vaccination card, documentation from the Wisconsin Immunization Registry (WIR) or other similar state program from outside of Wisconsin, or documentation from a healthcare provider which includes the date/s of vaccination and vaccination type received. 

Employees not in compliance with this policy will be subject to the university non-compliance protocols. 

COVID-19 vaccinations are free, whether an individual has health insurance or not. If an individual is covered by a health plan, the insurance card should be presented at the time of vaccination and the procedure should be run through your health insurance. 

All employees will be paid for time taken to receive the COVID-19 vaccination. Employees are to work with their managers to schedule appropriate time to comply with this policy. 

Reasonable Accommodations & Waiver 
Employees in need of an exemption to this policy may be granted one due to (1) a medical contraindication; or (2) a strong religious and sincerely held belief; or (3) personal conviction. To be considered for an exemption and begin the interactive process, employees must submit the corresponding form, which can be found on the Human Resources website. Accommodations will be granted where they do not cause undue hardship. 

Questions regarding this policy may be directed to the Human Resources department at humanresources@lawrence.edu.

Approved: September 27, 2021