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Human Resources

Category: Human Resources

Personal Health Assessment (PHA) Registration is Now Open

What is a PHA?

The Personal Health Assessment is a tool that highlights how our lifestyle choices directly impact overall health. The ‘Know Your Numbers’ score includes:

  • Your ‘Know Your Numbers’ score is based on your self-reported daily habits (related to nutrition, physical activity, alcohol consumption, stress / depression and tobacco use) coupled with your onsite biometric results (Body Mass Index (BMI), blood pressure, cholesterol levels, and blood sugar (glucose).

The Personal Health Assessment Report provides personalized feedback, tips to improve your lifestyle habits, and resources for more information.

Who is eligible to participate?

All staff and faculty are welcomed and encouraged to participate in the PHA process. Participation is also encouraged for the following individuals covered under the Lawrence University medical plan: spouses/domestic partners of employees, retirees and spouses/domestic partners of retirees. 

Note for Medical Plan Participants

Participation by employees, retirees covered under the medical plan, and spouses/domestic partners covered under the medical plan will provide the discounts to the medical plan premium.  All participants must complete both the biometric screening and the lifestyle questionnaire to receive the premium discount. The questionnaire can be completed through Wellworks portal while signing up for your biometric screening appointment.  Discounts are provided based upon participation and are not scoring, or results based.

ThedaCare will again utilize a finger stick blood collection as opposed to an arm draw. This process is less invasive and provides instant results.

If you or your spouse/domestic partner is pregnant or within 6 months post-partum during the time of the assessments, participation by the pregnant/post-partum individual will not be required to obtain the discounts on medical plan premiums. Human Resources must be notified if this is applicable to you or spouse/domestic partner by October 14, 2022.  

How do I sign up?

Scheduling directions can be found in the attached Annual PHA Program and Logging into the Wellness Portal documents or click here to sign up: www.wellworksforyoulogin.com. The PHA schedule books quickly.  To ensure you receive your preferred appointment time, do not delay in scheduling your appointment.

What is the PHA schedule?

All appointments will be held in the Warch Campus Center – Hurvis & Mead Witter rooms. Appointment time and dates are as followed:

  • Wednesday, October 5th at 6:00am – 10:00am
  • Thursday, October 6th at 6:00am – 10:00am
  • Friday, October 7th at 6:00am – 10:00am
  • Monday, October 10th at 6:00am – 10:00am
  • Tuesday, October 11th at 6:00am – 10:00am
  • Wednesday, October 12th at 6:00am – 10:00am
  • Thursday, October 13th at 6:00am – 10:00am
  • Friday, October 14th at 6:00am – 10:00am

Please contact your HR Representative if you have any questions regarding the PHA process including scheduling your assessment.   

Thank you,

Human Resources

MyLifeExpert Monthly Webinars

Did you know our new EAP provider, MyLifeExpert, hosts monthly webinars surrounding various life challenging topics? Additionally, the MyLifeExpert platform allows you to access information and resources you need when you need it. They provide online support services and personalized wellness content 24/7. MyLifeExpert includes thousands of articles, videos, podcasts, calculators, webinars, assessments, and worksheets.

Here is what’s coming up in the following months:

Establishing a Great Relationship with your Child’s Teacher and School – September 14th from 12:30pm to 1:30pm

  • In this month’s talk, participants will discuss strategies for getting the school year off to a great start and forming strong alliances with your child and their schoolteacher.

Recognizing the Signs of Depression in a Team Member – October 12th from 12:30pm to 1:30pm CT

  • Our team’s culture is pivotal to success, but when a member is suffering from depression, it can bring the entire morale of the team down. During National Depression Education and Awareness Month participants will identify key indicators of depression and ways to help.

The Stress and Addiction of News Consumption – November 9th from 12:30pm to 1:30pm CT

  • Over the past many months, on-the-spot news accounts and difficult events have made an impactful influence on many of us. This month’s talk will discuss prudent ways to digest news and ways to subdue the long-term effects of news consumption.

Family Dynamics During the Holidays – December 14th from 12:30pm to 1:30pm CT

  • Although the holiday period evokes images of warmth and happiness as families connect for many of us, others may find it to be a difficult time as they try to navigate old hurts and difficult histories. This month’s talk will discover ways to establish important boundaries and ways to enjoy the holiday period with family and friends.

Log in to your MyLifeExpert account to register for any of the events above. Not signed up yet? Create an account with Lawrence’s University Company Code EAP190.

Imagine Fox Cities – Strive to Thrive Week

Join Imagine Fox Cities in paving the way for a thriving community. Strive to Thrive Week is happening Aug. 22-26. From hands-on workshops to local events and guided site visits of places that connect us, engage in your community and lay the groundwork for: early childhood development, placemaking, economic development, and belonging. Visit the Imagine Fox Cities website for more information:  https://imaginefoxcities.com/thrive/.

New Work-Life Resources for Faculty and Staff

ERC, our EAP provider, has recently transitioned to a new work-life resource called MyLifeExpert which will replace LifeCare moving forward.

The MyLifeExpert platform allows you to access information and resources you need when you need it. They provide online support services and personalized wellness content 24/7. MyLifeExpert includes thousands of articles, videos, podcasts, calculators, webinars, assessments, and worksheets. You will have the ability to personalize your profile to manage your favorites/bookmarks and access saved activities.

Topics include, but are not limited to: finance, legal, family & parenting, health & wellness, career & military, education, seniors, and everyday living. Additional information can be found here: MyLifeExpert YouTube Video

Set-up your profile at https://mylifeexpert.com/. Lawrence University’s Company Code is EAP190

New Employees

If you see them on campus, please welcome them to Lawrence!

New Employees:

Carla Molder – Executive Assistant to the Provost and Dean of the Faculty

Chris Clarke – Dean of Students

Ma Cismeros -Custodian

Jennifer Freienmuth – Assistant Director of Annual Giving

Samara Morris – Teacher of Clarinet

Megan Lyons – Staff Psychologist

Mary Guzman – Custodian

Benjamin Gumz – Technology Specialist I

Drew Giese – Systems Administrator II

Allison Vetter – Director of Equal Opportunity Compliance and Title IX Coordinator

New Employees/Promotions

If you see them on campus, please welcome them to Lawrence!

New Employees:

Miki Aoki – Lecturer of Music

Timothy Bean – Trevor-Sage Hall Director

Omar Ward Jr. – Healthy Viking Intern

Aaron Wojciechowski – Assistant Director of the Diversity and Intercultural Center

Brittany Worden – Student Account Specialist

Claire Schmidt – Allegretto Girl Choir Manager

Promotion:

Jacklyn Fischer – Interim Dean of the Career Center

Mike O’Connor – Special Assistant to the President

Megan Scott – Vice President for Communications and Marketing

Free Webinars and Monthly Live Talks Provided by ERC

Did you know our Employee Assistance Program, ERC, provides free webinars and live talks on various topics? Here is what’s coming up this month:

  • Resiliency Today: Mindfulness Meditation – February 3rd from 12:00 – 1:00pm
    • In this talk participants will explore what mindful meditation is and isn’t, identify the benefits, discuss data that supports mindful meditation and have an opportunity to experience it.
  • Parenting Your Child with Special Needs/Disabilities: The Importance of Nutrition and Exercise  – February 8th from 12:00 – 1:00pm
    • Overall wellness plays a significant role in maximizing your child’s potential. In this talk, participants will look at how to incorporate special diets, such as gluten intolerance and nut allergies, into family meals; provide healthy snacks that support medical therapies and get help with picky eaters. You will also get creative ways to fit in exercise for parents and children
  • Financial Wellness: Tax Tips– February 9th from 12:00 – 1:00pm
    • This talk will help you understand the secrets of reducing taxable income, how to break down the federal tax reporting system and remove the mystery of the tax return. You will learn to use deductions, exemptions and strategies to save tax dollars.
  • Caregiver’s Network: Sleep and Relaxation to Calm Caregivers  –February 16th from 12:00 – 1:00pm
    • Sleep is vitally important to caregivers and their overall health. This talk reviews sleep debt and good sleep hygiene habits but also how to calm the mind and body, avoid Monkey Mind Syndrome and find relaxation techniques that work.
  • Succeed at Work: Concentration– February 17th from 12:00 – 1:00pm
    • This month’s talk is specifically designed to assist parents in advancing their capacities to further equip children with valuable life skills as they continue securing the strong foundation for their lives. Planning, preparing and pursuing life dreams alongside your children is a journey well worth investing in with long lasting benefits for all.
  • Strong Parents, Strong Families: Managing Fear & Anxiety in Children – February 23rd from 12:00 – 1:00pm
    • In this talk participants will discuss important tactics to help children of all age groups deal with anxiety and fear and how their own fears and anxieties must be handled in order to provide proper support to children.
  • Your Healthy Lifestyle: Sleep Basics– February 24th from 12:00 – 1:00pm
    • In this talk you will learn the physical and mental benefits of a good night’s sleep, how to establish daily habits that promote sleep and ways to improve your sleep environment. Participants will discuss techniques for relaxation and dealing with insomnia.

Click here to register for any of the upcoming monthly talks. To login to their website and view more resources, use the following credentials:

  • Username: ERC
  • Password: ERC

Important Holiday Payroll Deadlines

We want to provide helpful information for you to complete your time sheet for the pay period of December 19, 2021 – January 1, 2022.  Please review the timesheet submission directions and approval dates noted below:

  • Sunday, December 19, 2021 – Timesheets will be available in Voyager
  • Monday, January 3, 2022 by 9:30 am – Deadline for employees to submit timesheets to their supervisor for approval.
  • Monday, January 3, 2022 by noon – Deadline for supervisors to approve all timesheets.

Additionally, below are helpful reminders when completing your timesheet:

  • If you are a salaried employee you will not need to complete a timesheet as all time during this period is paid.
  • If you are an hourly, benefits eligible employee, please log your time as follows:
    • December 19, 2021 – Enter any hours that you worked on this day under ‘Regular’ time.
    • December 20, 2021 – If you are not working, enter the amount of your regular scheduled shift (up to 8.0 hours) under “Add’l Paid Time Off”.  Any hours that you worked on this day would be entered as ‘Regular’ time.
    • December 21, 2021 – If you are not working, enter the amount of your regular scheduled shift (up to 8.0 hours) under “Add’l Paid Time Off”.  Any hours that you worked on this day would be entered as ‘Regular’ time.
    • December 22, 2021 – If you are not working, enter the amount of your regular scheduled shift (up to 8.0 hours) under “Add’l Paid Time Off”.  Any hours that you worked on this day would be entered as ‘Regular’ time.
    • December 23, 2021 – If you are not working, enter the amount of your regular scheduled shift (up to 8.0 hours) under “Add’l Paid Time Off”.  Any hours that you worked on this day would be entered as ‘Regular’ time.
    • December 24, 2021 – The Christmas Day Holiday is observed on this day. Enter the amount of your regular scheduled shift (up to 8.0 hours) under “Holiday Pay”.  Any hours that you worked on this day would be entered as ‘Regular’ time.
    • December 25, 2021 – Any hours that you worked on this day would be entered as ‘Holiday Worked’ time.
    • December 26, 2021 – Any hours that you worked on this day would be logged as ‘Regular’ time.
    • December 27, 2021 – If you are not working, enter the amount of your regular scheduled shift (up to 8.0 hours) under “Add’l Paid Time Off”.  Any hours that you worked on this day would be entered as ‘Regular’ time.
    • December 28, 2021 – If you are not working, enter the amount of your regular scheduled shift (up to 8.0 hours) under “Add’l Paid Time Off”.  Any hours that you worked on this day would be entered as ‘Regular’ time.
    • December 29, 2021 – If you are not working, enter the amount of your regular scheduled shift (up to 8.0 hours) under “Add’l Paid Time Off”.  Any hours that you worked on this day would be entered as ‘Regular’ time.
    • December 30, 2021 – If you are not working, enter the amount of your regular scheduled shift (up to 8.0 hours) under “Add’l Paid Time Off”.  Any hours that you worked on this day would be entered as ‘Regular’ time.
    • December 31, 2021 – The New Year’s Day 2022 Holiday is observed on this day. If you are not working, enter the amount of your regular scheduled shift (up to 8.0 hours) under “Holiday Pay”.  Any hours that you worked on this day would be entered as ‘Regular’ time.
    • January 1, 2022 – Any hours that you worked on this day would be entered as ‘Holiday Worked’ time.

If you plan to or will be working over the winter break, please review the following items:

  • Employees working over the winter break should discuss this with supervisors prior to break, unless an urgent situation arises and a planned, prior discussion is not feasible.
  • If you work on an “Add’l Paid Time Off” day you can choose to take that day off at some point in the future. The deadline to use these days in the future is February 28, 2022.
  • If you work on an “Add’l Paid Time Off” day, please enter a brief comment indicating that you worked over break to accommodate the needs of campus.

Please contact us if you have any questions.  Wishing you a very Happy New Year.

Warm regards,

Anne & Kreisha

Payroll Office