Emailing professors about research opportunities can be daunting, especially if you don’t have a personal relationship with the professor. How do you contact a professor when they’re in a different department, or if they’re at another institution?
General emailing conventions apply. Emails to professors should:
- Have an informative subject line. Example: Meeting to discuss your research
- Be concise and direct. See template example below
- Be formal. e.g., Dear Dr./Professor Simmons, Sincerely, etc.
If you know the professor because you’ve taken their classes, emailing them to request a meeting to discuss research opportunities will suffice. Depending upon the professor, an entire conversation might even take place via email.
For professors who you do not know, an initial email should include:
- An introduction: Include your class year and major(s)
- When emailing off-campus, specify that you’re a student at Lawrence University
- How you found out about their research or specific project
- Explain why you’re interested in their research
- Describe any of your relevant research and/or class experience
- Explain why gaining undergraduate research experience is important to you (e.g., what goals are you hoping to achieve, what skills are you hoping to develop)
- Ask them if they might be available for a brief 20-30 minute meeting to talk about their work, and/or whether they offer undergraduate research positions over the summer
Here’s an example format of a general email to a professor:
Subject: Meeting to discuss your research
Dear Professor/Dr. [Last Name of Professor],
My name is [name] and I am a [class year] at Lawrence University majoring in [major]. I found out about your research [explanation of how you found out about it]. I am especially interested in your work because [explanation of why this topic interests you].
My experience in [research experience or class] confirmed my desire to further develop my research skills and [goal]. I am sure you are very busy, but would you potentially have 20 minutes to talk about your research via phone?
I would appreciate the chance to talk with you about your research in this field, and if any, potential future opportunities in your lab. I have attached my resume and unofficial transcript. Please let me know if there is any other information I can provide. I look forward to hearing from you.
Sincerely,
[Name]
You can find more examples here. Remember: A well-written, thoughtful email that feels personalized to someone’s research is more likely to elicit a response, especially if you are pursuing opportunities off-campus. If you need help, you can always make an appointment with myself or Jacklyn, our #PHN advisor, to discuss your resume and how to begin the research exploration process.
Raisa Fatima ’23 is a Physics major with interests in research and engineering. She enjoys painting, reading and playing games like Stardew Valley in her spare time. Raisa works as a Career Peer Educator for the BE and PHN career communities so if you’re interested in anything PHN or BE related, or you just need some general advice on anything professional development related like resumes, cover letter etc. you can schedule an appointment here.