Following up after job interviews and writing them a quick “thank you” note after the end is a good way to ensure that you still remain in the interviewer’s mind and demonstrate your interest in the role. You should also follow up with a “thank you” note after networking conversations/informational interviews, as they are a great way to show your appreciation and strengthen your existing connections. But how does one write a good “thank you” note?
There is no single right way to pull it off but some general conventions still apply when writing thank you notes following a job or informational interview. When sending a note, be sure to:
- Send the thank you/follow-up email to the interviewer within 24 hours of the interview. Hiring processes can be done quickly, so hand written cards to follow up on job interviews might not be feasible. However, for informational interviews, sending a written thank you note within a week is a good way to stand out and show your extra appreciation (this can be done in addition to the 24-hour email).
- Refer to when the interview occurred.
- Refer to important parts of your conversation with them, such as highlighting a specific piece of advice that resonated with you.
- For job interviews, reaffirm your interest in the position and why the interview made you even more interested in that position.
- End with an invitation for further follow up.
Here’s an example format of email to guide you:
Subject: Thank you for the interview opportunity
Dear Mr./Ms./Mx. [Interviewer’s Last Name],
Thank you for speaking with me yesterday about my interest in the [job position you are applying for] role at [organization name]. I sincerely appreciate the time you to took to explain the position and all that it would entail.
I enjoyed our discussion on [add specific references to the conversation]. It only further reaffirmed my interest in the position, as it [explanation of why you are interested in this position]. I am confident that my prior experiences have prepared me to jump right into the role, especially [very brief explanation of why you think you are qualified for the job].
Thank you again for your consideration and for providing me the opportunity to meet with you and your team. Please let me know if there is any other information I can provide as you move forward in the hiring process.
You can find examples here and find more here. If needed, the Career Center has thank you cards available for your use. And, as always, if you need help writing a follow-up note or anything else, you can always make an appointment there!
Raisa Fatima ’23, Career Peer Educator