Natalie Mireles

With our FISCAL YEAR END JUNE 30, 2020 in the rear view mirror, please be reminded of the following:

• INVOICES:
  In order to allow the Financial Services office to prepare for Lawrence University’s annual audit, we ask that you approve invoices for the fiscal year ending 06/30/20and have them to the Financial Services office by Friday, July 17^th

• Unless there has been a consistent alternate posting method for a routine vendor invoice that Financial Services is aware of, invoices will be entered in the fiscal period for which the delivery of the product or service relates.  For example, if an invoices is dated June 25^th, 2020 but is for services that will be provided after July 1^st, the invoice will be posted to next fiscal year. Conversely, if the invoice has a date of July 5^th, 2020 but was for services provided prior to June 30^th, that invoice will be posted back to the 2019-20 fiscal year. 

• It is NOT necessary that the invoice be in hand by June 30, 2020; however, Financial Services needs to be made aware that the expense is to be dated for fiscal year June 30, 2020 if it will not be clear on the invoice when the invoice is received after fiscal year end.  Any invoice received in our office after July 17^th ,unless a material $ as determined by Financial Services, will be entered into the 2020-21 fiscal year regardless of the date on the invoice or the date of the delivery of the product or service. If you are expecting an invoice that needs to be posted to the 2019-20 fiscal year, but have not received it by the deadline of July 17, please contact Financial Services to work out a solution.

• LU PURCHASING CARD:
  Purchases WILL be considered made/paid by June 30, 2020 if they are purchased on an LU purchasing credit card, regardless of whether the item/service has been received by June 30. Material  down payments, as determined by Financial Services, even if made with an LU purchasing card, will not be considered an expense as of June 30, 2020. 

• PLEASE NOTE:  Purchases that are made with an LU purchasing card that are posted to the card in early July will be posted in the next fiscal year.  PLEASE be sure to make your year-end credit card purchases AT LEAST 3 BUSINESS days in advance of June 30 to allow for your transactions to post by June 30.

• Please have any outstanding credit card reports and your June 1 – June 15, 2020 Comdata transaction reports to Financial Services by June 30,2020.

• If you have a specific invoice or credit card transaction for which you would like to make an exception to the above guidelines, please contact Brandie Jewett X6542 or Amy Price X7164 with any questions.

For those who were unable to attend the Q&A session with Mark, which included Ken Anselment and Rich Jazdzewski, on Thursday, June 25^th, a recording of this meeting is now available here. Employees will be required to log in with their username (username@lawrence.edu) and normal password.

With our FISCAL YEAR END JUNE 30, 2020 in the rear view mirror, please be reminded of the following:

• INVOICES:
  In order to allow the Financial Services office to prepare for Lawrence University’s annual audit, we ask that you approve invoices for the fiscal year ending 06/30/20and have them to the Financial Services office by Friday, July 17^th

• Unless there has been a consistent alternate posting method for a routine vendor invoice that Financial Services is aware of, invoices will be entered in the fiscal period for which the delivery of the product or service relates.  For example, if an invoices is dated June 25^th, 2020 but is for services that will be provided after July 1^st, the invoice will be posted to next fiscal year. Conversely, if the invoice has a date of July 5^th, 2020 but was for services provided prior to June 30^th, that invoice will be posted back to the 2019-20 fiscal year. 

• It is NOT necessary that the invoice be in hand by June 30, 2020; however, Financial Services needs to be made aware that the expense is to be dated for fiscal year June 30, 2020 if it will not be clear on the invoice when the invoice is received after fiscal year end.  Any invoice received in our office after July 17^th ,unless a material $ as determined by Financial Services, will be entered into the 2020-21 fiscal year regardless of the date on the invoice or the date of the delivery of the product or service. If you are expecting an invoice that needs to be posted to the 2019-20 fiscal year, but have not received it by the deadline of July 17, please contact Financial Services to work out a solution.

• LU PURCHASING CARD:
  Purchases WILL be considered made/paid by June 30, 2020 if they are purchased on an LU purchasing credit card, regardless of whether the item/service has been received by June 30. Material  down payments, as determined by Financial Services, even if made with an LU purchasing card, will not be considered an expense as of June 30, 2020. 

• PLEASE NOTE:  Purchases that are made with an LU purchasing card that are posted to the card in early July will be posted in the next fiscal year.  PLEASE be sure to make your year-end credit card purchases AT LEAST 3 BUSINESS days in advance of June 30 to allow for your transactions to post by June 30.

• Please have any outstanding credit card reports and your June 1 – June 15, 2020 Comdata transaction reports to Financial Services by June 30,2020.

• If you have a specific invoice or credit card transaction for which you would like to make an exception to the above guidelines, please contact Brandie Jewett X6542 or Amy Price X7164 with any questions.

The following colleagues have been hired or rehired within the last weeks. If you see them on campus, please welcome them to Lawrence!

Lindsy Morgan – Assistant Director of Housing (Office of Residential Ed & Housing)

With our FISCAL YEAR END JUNE 30, 2020 approaching, please be reminded of the following:

• INVOICES:
  • In order to allow the Financial Services office to prepare for Lawrence University’s annual audit, we ask that you approve invoices for the fiscal year ending 06/30/20and have them to the Financial Services office by Friday, July 17^th

• Unless there has been a consistent alternate posting method for a routine vendor invoice that Financial Services is aware of, invoices will be entered in the fiscal period for which the delivery of the product or service relates.  For example, if an invoices is dated June 25^th, 2020 but is for services that will be provided after July 1^st, the invoice will be posted to next fiscal year. Conversely, if the invoice has a date of July 5^th, 2020 but was for services provided prior to June 30^th, that invoice will be posted back to the 2019-20 fiscal year. 

• It is NOT necessary that the invoice be in hand by June 30, 2020; however, Financial Services needs to be made aware that the expense is to be dated for fiscal year June 30, 2020 if it will not be clear on the invoice when the invoice is received after fiscal year end.  Any invoice received in our office after July 17^th ,unless a material $ as determined by Financial Services, will be entered into the 2020-21 fiscal year regardless of the date on the invoice or the date of the delivery of the product or service. If you are expecting an invoice that needs to be posted to the 2019-20 fiscal year, but have not received it by the deadline of July 17, please contact Financial Services to work out a solution.

• LU PURCHASING CARD:
  • Purchases WILL be considered made/paid by June 30, 2020 if they are purchased on an LU purchasing credit card, regardless of whether the item/service has been received by June 30. Material  down payments, as determined by Financial Services, even if made with an LU purchasing card, will not be considered an expense as of June 30, 2020. 

• PLEASE NOTE:  Purchases that are made with an LU purchasing card that are posted to the card in early July will be posted in the next fiscal year.  PLEASE be sure to make your year-end credit card purchases AT LEAST 3 BUSINESS days in advance of June 30 to allow for your transactions to post by June 30.

• Please have any outstanding credit card reports and your June 1 – June 15, 2020 Comdata transaction reports to Financial Services by June 30,2020.

• If you have a specific invoice or credit card transaction for which you would like to make an exception to the above guidelines, please contact Brandie Jewett X6542 or Amy Price X7164 with any questions.

We are excited to share two additional upcoming Q&A with Mark meetings for faculty and staff. 

Meeting Dates & Times

• Thursday, June 25 from 1:00 – 2:00 p.m.
  • Special Guests for this meeting include Ken Anselment, Vice President for Enrollment and Communication, and Rich Jazdzewski, Associate Dean of Students for Wellness Services. Ken and Rich look forward to answering your questions. 
  • Click the following link to join the June 25 meeting –https://lawrence.zoom.us/j/97356418174?pwd=NFd5NEo0clFEdTVDOTkrN1VYbXFsUT09
• Thursday, July 30 from 1:00 – 2:00 p.m.
  • Future communications will include the zoom meeting link

If you are unable to attend, we will be recording the meeting and will share a link after.

Submitting your Questions

You are encouraged to submit questions ahead of the meeting here. The meeting will have an active chat function and questions can be submitted using this feature as well. We will cover as many questions as possible during the allotted time.

Thank you all for your dedication and work to support Lawrence. Please continue to take care of yourselves.

With fiscal year end June 30, 2020 approaching, please be reminded of the following:

• INVOICES:
  • In order to allow the Financial Services office to prepare for Lawrence University’s annual audit, we ask that you approve invoices for the fiscal year ending 06/30/20and have them to the Financial Services office by Friday, July 17^th

• Unless there has been a consistent alternate posting method for a routine vendor invoice that Financial Services is aware of, invoices will be entered in the fiscal period for which the delivery of the product or service relates.  For example, if an invoices is dated June 25^th, 2020 but is for services that will be provided after July 1^st, the invoice will be posted to next fiscal year. Conversely, if the invoice has a date of July 5^th, 2020 but was for services provided prior to June 30^th, that invoice will be posted back to the 2019-20 fiscal year. 

• It is NOT necessary that the invoice be in hand by June 30, 2020; however, Financial Services needs to be made aware that the expense is to be dated for fiscal year June 30, 2020 if it will not be clear on the invoice when the invoice is received after fiscal year end.  Any invoice received in our office after July 17^th ,unless a material $ as determined by Financial Services, will be entered into the 2020-21 fiscal year regardless of the date on the invoice or the date of the delivery of the product or service. If you are expecting an invoice that needs to be posted to the 2019-20 fiscal year, but have not received it by the deadline of July 17, please contact Financial Services to work out a solution.

• LU PURCHASING CARD:
  • Purchases WILL be considered made/paid by June 30, 2020 if they are purchased on an LU purchasing credit card, regardless of whether the item/service has been received by June 30. Material  down payments, as determined by Financial Services, even if made with an LU purchasing card, will not be considered an expense as of June 30, 2020. 

• PLEASE NOTE:  Purchases that are made with an LU purchasing card that are posted to the card in early July will be posted in the next fiscal year.  PLEASE be sure to make your year-end credit card purchases AT LEAST 3 BUSINESS days in advance of June 30 to allow for your transactions to post by June 30.

• Please have any outstanding credit card reports and your June 1 – June 15, 2020 Comdata transaction reports to Financial Services by June 30,2020.

• If you have a specific invoice or credit card transaction for which you would like to make an exception to the above guidelines, please contact Brandie Jewett X6542 or Amy Price X7164 with any questions.