Blia Vang

It’s such a pleasure to announce that Tina Harrig has accepted the role of Director of Human Resources for Lawrence.  During her time at Lawrence in both Associate Director and Interim Director roles, she has been a terrific partner for employees at all levels of the University, provided a strong backbone of technical HR expertise and worked to build her knowledge of the Lawrence community and its shared governance structures.

Please join me in congratulating Tina as she takes on official leadership for the HR function at Lawrence!

Returning soon in the fall 2019, the Personal Health Assessments will be continuing at Lawrence.  The PHA process is part of a large initiative to assist participants in managing their health and wellness.  Upon completion of the PHA, participants will receive a personalized report to help better understand how your lifestyle habits affect your overall health.  Your results of the biometric and lifestyle scoring are confidential.  Participation in the PHA process is open to all staff and faculty employees and all spouses/domestic partners on the Lawrence University medical plan.

Assessment days are as follows:

If you or your spouse/domestic partner who is covered under the medical plan have any concerns regarding availability during the available assessment days, please contact your HR Representative to discuss participation options. 

Whether you plan to retire soon or many years from now, we want to help you live better today and worry less about tomorrow. WAICU is pleased to offer live webinars designed to help you take full advantage of everything the Retirement Readiness Plan has to offer.

This webinar will address the importance of saving, budgeting, and investing.

Date: August 21, 2019
Time: 12:00 PM CST

Registration:  Select “REGISTER NOW“ below and follow the on-screen prompts.

REGISTER NOW

Returning soon in the fall 2019, the Personal Health Assessments will be continuing at Lawrence.  The PHA process is part of a large initiative to assist participants in managing their health and wellness.  Upon completion of the PHA, participants will receive a personalized report to help better understand how your lifestyle habits affect your overall health.  Your results of the biometric and lifestyle scoring are confidential.  Participation in the PHA process is open to all staff and faculty employees and all spouses/domestic partners on the Lawrence University medical plan.

Assessment days are as follows:

If you or your spouse/domestic partner who is covered under the medical plan have any concerns regarding availability during the available assessment days, please contact your HR Representative to discuss participation options. 

As we begin the fiscal year, we wish to remind campus purchasing cardholders and others who report reimbursable expenses of the policies and procedures in Lawrence’s purchasing card program.  A portion of each year’s external audit includes purchasing card activity, and the University is also required to comply with IRS guidelines for expense reporting. The full policy is located HERE.  Please note all deadlines for reporting, as delinquent reporting may result in deactivation of your purchasing card or a denial of expense reimbursement.

Reminders:

• Cardholders are responsible for submitting a purchasing card report and all purchase card receipts twice per month, 1^st-15^th and 16^th-end of month. 
• When printing your purchasing card reports, please make sure you are selecting the Posted Date and entering the correct dates for the period required – always the 1^st – 15^th or 16^th to the last day of the month.
• Remember that you can update your GL codes on Comdata’s website at any time.  If you wait until after the period deadline, the transactions will not go to the account you entered online. Your department will then need to process a journal entry to move them.  This process is found on the Financial Services website.
• If you are missing a receipt for a transaction over $25, complete the Missing Receipt Affidavit.  Please do not send packing slips without a dollar amount.
• Include a brief description of the business purpose and what was purchased, especially for meals and capital items.
• Sign your completed purchasing card report and have your Supervisor/Manager sign before sending to Financial Services.
• Send your approved purchasing card transactions to Financial Services, Kay Guilette-Credit Card Reports-Brokaw Hall as soon as possible. 
  • Beginning in FY20, the business office will send a reminder email with a final due date will be sent when a report is 60 days past due.  If credit card documentation is not received by the revised due date the purchaser’s card will be deactivated until the documentation is received in Brokaw Hall. 

You are welcome to contact the business office for G/L codes to enter into ComData, for travel outside of the US, if you need your limit reset, or if you have any other questions.

Thank you.

The following colleagues have been hired or rehired within the last couple of weeks. If you see them on campus, please welcome them to Lawrence! 

Charles Brandt – Custodian (Custodial)

Emma Reading – Conservatory Admissions Fellow (Admissions)

Yeng Lee – Diversity and Intercultural Center Coordinator (Diversity and Intercultural Center)

Angie Wegmann – Senior Systems Analyst (Information Technology Services)

The following colleagues have recently moved to a new position within Lawrence. Please take the time to congratulate them on their new position! 

Crystal Bailey – Executive Assistant (Student Affairs)

Angi Long – Registrar (Registrar’s Office)

As a reminder, Facility Services will be conducting maintenance on the University’s transformers throughout the weekend of August 3-4, 2019; as a result, the campus will be closed on Monday, August 5. 

Employees will be paid for their full regularly scheduled hours that day.  Employees paid on an hourly basis should enter their regularly scheduled hours into the Paid Time Off line on their timesheets.  No timesheet adjustments are required for salaried employees.

Please contact Facility Services should you have questions or concerns around the details of this outage.

Summer Greetings to LU Faculty and Staff!

We have had a weekend event cancel here – so there are open rooms in the lodge Friday, August 2nd and Saturday, August 3rd. Below and attached are the details. Check it out. If the timing works for you to come stay with us – email Alex today!!   

Faculty/Staff Visit Details

• Check in will be after 5pm on Friday, August 2. 
• All guest rooms will be ready to go by 5:00pm on Friday. Doors will be propped and keys will be in the rooms. There will be a copy of the room chart and the floor plan on the registration table at the main entrance. Please find your room on the floor plan and make yourself at home!
• Rooms will be set up Student Program Style. Which means linens will be in the rooms – but beds will not be made
• No meals will be served and the commercial kitchen will not available for personal use
• However the catering kitchen with ice machine and refrigerator will be available. The catering kitchen is located off of Vail Hall across from the elevator.
• As for meals – please plan on sampling local fare, having picnics, using the catering kitchen for easy prep meals, etc. As mentioned, there is an ice machine in the catering kitchen – so you could keep a cooler in your car and picnic on the grounds or while out and about exploring the county! J
• If you do plan on eating here – please bring disposable dinnerware as the commercial dishwasher will NOT available and there will not be any staff to clean up after you.
• There are also small refrigerators located throughout the building – one each in the Dining Room, Lakeside and North. Additionally there is a full size refrigerator in the Mud Room. The Mud Room is located next to Lakeside
• There will not be staff on hand to clean up over the weekend – so please plan on being self-sufficient while here!
• Check out is at 10am on Sunday. We’ll be doing the traditional Lawrence ‘leave it as you found it’ gig. Your room will have a cleaning caddy and instructions under the bathroom sink. Please be sure to clean your room for the next guest!
• Rooms will be $70/night/room. There will be an envelope in your room with the amount due on it. Please leave a check or cash in the envelope on the desk in your room and the staff will pick it up Sunday after your departure.

We’re taking reservations on a first come first served basis. Please email Alex if interested.

In the recent Common Council vote, the revised smoke-free indoor air ordinance now prohibits the use of vaping and all forms of e-cigarettes.

Lawrence University maintains a smoke-free policy within the employee handbook. This policy had been updated to prohibit the use of vaping and all forms of e-cigarettes to maintain a clean air workplace in the comfort of all individuals.

If you would like to review the policy, it can be found here .