MyLU Insider

Staff

Category: Staff

HR Forms Library

All HR forms can now be found in one convenient location in the Forms Library on the Human Resources webpage. Here you will find forms relating to Benefits, Payroll, Safety & Injury, Reporting, FMLA, Employee Information Changes, etc. Please contact HR if you need any assistance in finding a form that is not located in the Forms Library.

Accounts Payable Year End Reminders

As we approach FISCAL YEAR END JUNE 30, 2018, please be reminded of the following :

  • In order to allow the Financial Services office to prepare for Lawrence University’s annual audit, we ask that you approve invoices for the fiscal year ending 06/30/18 and have them to the Financial Services office by Friday, July 13th. Any invoice received in our office after July 13th will be entered into the 2018-19 fiscal year regardless of the date on the invoice or the date of the delivery of the product or service. If you are expecting an invoice that needs to be posted to the 2017-18 fiscal year, but have not received it by the deadline, please contact Financial Services to work out a solution.

 

  • Invoices will be entered in the fiscal period for which the delivery of the product or service relates. For example, if an invoices is dated June 25th, 2018 but is for a services that will be provided after July 1st, the invoice will go to the next fiscal year. Conversely, if the invoice has a date of July 5th, 2018 but was for services provided prior to June 30th, that invoice will be posted back to the 2017-18 fiscal year.  Purchases or services that are to be reflected as June 30, 2018 expenses need to be purchased and received by June 30, 2018.
    • Purchases WILL be considered made/paid by June 30, 2018 if they are purchased on an LU purchasing credit card, regardless of whether the item/service has been received by June 30

 

  • Down payments will not be considered an expense as of June 30, 2018.
    • LU has to be in receipt of the item purchased by June 30, 2018 to be considered a valid expense to hit the books as of June 30, 2018.

 

  • It is NOT necessary that the invoice be in hand by June 30, 2018; however, Financial Services needs to be made aware that the expense is to be dated for fiscal year June 30, 2018 if it will not be clear on the invoice when the invoice is received after fiscal year end.

 

  • If you have a specific invoice for which you would like to make an exception, please contact Brandie Jewett X6542 or Amy Price X7164 with any questions.

Come to reunion – but please park off-campus

Reunion 2018 is here! Over the course of the next 4 days, over 1,000 alumni, friends and family will be back on campus for a celebration of all the people, places and programs that make us uniquely Lawrence. For a complete list of events, please check out the online Reunion program, and then join in the fun. Do you want to know who’s coming back? You can search that list online as well.

We are asking for your help in rolling out the red (or should I say blue?) carpet for our guests. With so many alumni back on campus, parking will be limited. Please make an effort to use street or off-campus parking on Thursday, June 14 and Friday, June 15.

Your cooperation is greatly appreciated.

Reminisce. Renew. REUNION!

Matt Baumler

Accounts Payable Year End Reminders

As we approach FISCAL YEAR END JUNE 30, 2018, please be reminded of the following :

  • In order to allow the Financial Services office to prepare for Lawrence University’s annual audit, we ask that you approve invoices for the fiscal year ending 06/30/18 and have them to the Financial Services office by Friday, July 13th. Any invoice received in our office after July 13th will be entered into the 2018-19 fiscal year regardless of the date on the invoice or the date of the delivery of the product or service. If you are expecting an invoice that needs to be posted to the 2017-18 fiscal year, but have not received it by the deadline, please contact Financial Services to work out a solution.

 

  • Invoices will be entered in the fiscal period for which the delivery of the product or service relates. For example, if an invoices is dated June 25th, 2018 but is for a services that will be provided after July 1st, the invoice will go to the next fiscal year. Conversely, if the invoice has a date of July 5th, 2018 but was for services provided prior to June 30th, that invoice will be posted back to the 2017-18 fiscal year.  Purchases or services that are to be reflected as June 30, 2018 expenses need to be purchased and received by June 30, 2018.
    • Purchases WILL be considered made/paid by June 30, 2018 if they are purchased on an LU purchasing credit card, regardless of whether the item/service has been received by June 30

 

  • Down payments will not be considered an expense as of June 30, 2018.
    • LU has to be in receipt of the item purchased by June 30, 2018 to be considered a valid expense to hit the books as of June 30, 2018.

 

  • It is NOT necessary that the invoice be in hand by June 30, 2018; however, Financial Services needs to be made aware that the expense is to be dated for fiscal year June 30, 2018 if it will not be clear on the invoice when the invoice is received after fiscal year end.

 

  • If you have a specific invoice for which you would like to make an exception, please contact Brandie Jewett X6542 or Amy Price X7164 with any questions.

Learning @ LU Collaborative (LLC)

RSVP

 

Who: Staff, faculty, and administrator presenters will share their perspectives with all staff and faculty on a variety of topics surrounding a general theme of change.

What: This day will be focused on educating each other on current changes both at Lawrence and throughout our world, whether social, political, environmental, or scientific. Light refreshments will be served during a morning social and throughout the program.

When: Wednesday, June 20th from 8:00 AM – 12:15 PM

Where: Warch Campus Center

Why: The included topics will encompass current changes in our world and emphasize the various ways in which change can manifest and come about. Attendees will have the opportunity to enhance their awareness of several key ongoing developments as well as of our role in understanding and creating change.

RSVP

HR Forms Library

All HR forms can now be found in one convenient location in the Forms Library on the Human Resources webpage. Here you will find forms relating to Benefits, Payroll, Safety & Injury, Reporting, FMLA, Employee Information Changes, etc. Please contact HR if you need any assistance in finding a form that is not located in the Forms Library.

Final Report From the Life After Lawrence Task Force

We are pleased to announce that the Final Report from the Life after Lawrence Task Force was endorsed by the Board of Trustees at the mid-May meeting.  The Final Report is a summary of the recommended objectives, goals, strategies and initiatives for Life after Lawrence following eight months of work by the task force.  In line with university practice, we are now publishing the report on-line and would like to open it up for public comment.  Comments will be received through mid-July and will be integrated into the next phase of the initiative which is the development of the Implementation Plan.  The Implementation Plan will be drafted during July-September and will be presented to the Board of Trustees for endorsement at the November 2018 meeting.  Implementation of the task force’s full recommendations are anticipated to take up to five years and involve all constituencies of Lawrence including students, faculty, staff, alumni and parents.  Comments will be received through July 15, 2018.  The full report and comment form can be viewed at the following link: http://www.lawrence.edu/students/career/life-after-lawrence-open-comments

Thank you,
Christopher Card, Vice-President for Student Life
Anne Jones, Interim Executive Director, Career Services