MyLU Insider

MyLU Insider

Internal Communications

How Not to Be a Schmuck – rescheduled time

Due to the cold weather cancellations, we have added an additional opportunity to flex and train your character, ask tough questions, and learn to train yourself to be more understanding, compassionate, and attentive.

Please join us!

How Not to Be A Schmuck
Center for Spiritual & Religious Life / Sabin House
Thursday, March 7
12:30 (new time)

TRAVEL AND BUSINESS EXPENSE POLICY –ANNUAL REVIEW

The Financial Services office thanks everyone for an extremely successful implementation year of our updated expense policies.  Here are a few helpful reminders and tips for the future, based on activity that we see frequently:

  • Lawrence University is exempt from paying sales tax on lodging in Wisconsin, New York, Michigan, and Florida. The specific tax exempt forms for these states are conveniently available to you on the Financial Services website. Don’t forget to ask for the taxes to be removed when you pick up your receipt and checkout of the hotel.

https://www.lawrence.edu/info/offices/financial_services/accounts_payable/accounts_payable_forms

  • When traveling one or more nights out of town for business, $60 is the recommended allowance to spend for meals each day. If meals are incurred during a work day for a business purpose without travel, the recommended meal allowances are: breakfast ($10), lunch ($15) and dinner ($30).
  • Credit card bi-monthly statements, expense reimbursements, and cash advances should be reconciled with the Financial Services office within 60 days of incurring the expenses.
  • When using a personal vehicle for business travel, it is acceptable to request reimbursement for 50 cents per mile up to 250 miles round trip. Seeking travel reimbursement with a gasoline receipt is appropriate when traveling with a Lawrence fleet vehicle or rental vehicle.
  • When paying for future travel accommodations and fees with personal funds, please remember that reimbursement will be made only after the travel has occurred. University purchasing cards and travel advances can be used to avoid carrying these costs personally prior to travel.  The business office can assist those who may not have their own purchasing card.

Always feel welcome to reach out to colleagues in Financial Services with questions at any time.

 

 

Register Today! On Campus Learning Opportunities this Month!

As part of the Learning at Lawrence training series, we are excited to announce two different learning opportunities available on February 21, 2019, facilitated by Katie Rasoul.

TIME 1: Defining & Achieving Your Goals – This 90 minute workshop will provide you with knowledge & skills to set and achieve goals while overcoming roadblocks.  This session is open to all members of the campus community. RSVP here as spaces are limited.

TIME 2: Better at Feedback: Honest Conversations using Coaching – This 3 hour workshop will focus on how to effectively provide candid and impactful feedback.  Different methods and coaching approaches will be shared as you grow and enhance this skill set.  This session is open to all member of the campus community, but may be most beneficial to those in (aspiring) leadership or supervisory capacities.  RSVP here as spaces are limited.

Please contact Blia Vang in the Human Resources office should you have any questions, we look forward to learning with you!

Share your Thoughts – Performance Review Taskforce

It is with great excitement that we share the formation of a taskforce to evaluate the staff performance review process at Lawrence University.  This taskforce will be charged with exploring and assessing best practices and emerging trends in performance evaluation and providing recommendations of which will impact all University staff.  The taskforce will include individuals from across campus to provide a diverse perspective.

Topics the taskforce will be asked to provide recommendation of include:

  • Frequency
    • How often should performance reviews be completed for Lawrence University staff?
  • Timing
    • During what time of the year should performance reviews be completed?  What amount of notice is needed for supervisors to feel these can adequately be completed?
  • Format
    • In what format should performance reviews be completed? How will the performance evaluation be documented?  What, if any, evaluation criteria should performance review documentation contain?  Should a self-assessment be required?
  • An Additional Review for Newly Hired Staff
    • Should a performance evaluation for new staff be created?  For example, a 90-day performance evaluation.

Members of the taskforce include:

Taskforce Member
Geri Angiulli, Financial Services
Dana Rose-Schmalz, Technology Services
Trevor O’Brian, Facility Services
Jenny Ziegler, Development Analytics
Anna Simeth, CFSR
Pete Gilbert, Library
Rosie Cannizzo, Conservatory
Shaniqua Crawford, Title IX
Rich Jazdzewski, Wellness Services
Lindsay Kehl, Human Resources
Lisa Van Zeeland, Human Resources
Tina Harrig, Human Resources

We encourage you to share your thoughts, ideas, and feedback with any member of the taskforce.  Taskforce members will be asked to bring these items to the meetings.  If you would like to share feedback on a certain aspect of performance reviews, please do so before the dates noted below:

  • Frequency – Provide feedback to a taskforce member on this topic before February 13, 2019
  • Timing – Provide feedback to a taskforce member on this topic before February 27, 2019
  • Format – Provide feedback to a taskforce member on this topic before March 13, 2019
  • An Additional Review for Newly Hired Staff – Provide feedback to a taskforce member on this topic before March 27, 2019

We look forward to sharing additional information as this initiative progresses.

Add Funds Online to Viking Gold

Faculty and Staff can now add funds to their Viking Gold balance via Voyager or by visiting http://go.lawrence.edu/VikingGold!

This can be done anytime and the funds are available immediately. There is no service fee.

  1. From Voyager go to Employee Services – Manage Viking Gold Funds or just visit http://go.lawrence.edu/VikingGold
  2. Click the Sign-in button and login with your Lawrence username and password
  3. Click Add Money from the Viking Gold box.
  4. Follow prompts to add funds via credit card.

Note: For your convenience, Viking gold can also be used at most vending machines on campus.

Viking Gold: Now Add Funds Online

Students can now add funds to their Viking Gold balance using a credit card!  Even better, parents or anyone else, can also add funds to your Viking Gold account for you.

This can be done anytime and the funds are available immediately. There is no service fee.

  1. From Voyager go to Student Services – Add Viking Gold with a Credit Card or visit http://go.lawrence.edu/VikingGold.
  2. Click the Sign-in button and login with your Lawrence username and password
  3. Click Add Money from the Viking Gold box.
  4. Follow prompts to add funds via credit card.

To have someone else add funds to your Viking Gold account have them visit http://go.lawrence.edu/VikingGold and click on the “Make a guest deposit” button.   They just need to know your last name and your Lawrence University email address to complete the process.

Note: For your convenience, Viking Gold can also be used at most vending machines,  laundry rooms and the new vending kiosk in the Conservatory.

Viking Gold Updated

Students can now add funds to their Viking Gold balance using a credit card!  Even better, parents or anyone else, can also add funds to your Viking Gold account for you.

This can be done anytime and the funds are available immediately. There is no service fee.

  1. From Voyager go to Student Services – Add Viking Gold with a Credit Card or visit http://go.lawrence.edu/VikingGold.
  2. Click the Sign-in button and login with your Lawrence username and password
  3. Click Add Money from the Viking Gold box.
  4. Follow prompts to add funds via credit card.

To have someone else add funds to your Viking Gold account have them visit http://go.lawrence.edu/VikingGold and click on the “Make a guest deposit” button.   They just need to know your last name and your Lawrence University email address to complete the process.

Note: For your convenience, Viking Gold can also be used at most vending machines,  laundry rooms and the new vending kiosk in the Conservatory.

February Open Office Hours with the Grants Team

Date: Thursdays 10 AM – Noon
Location: WCC Kaplan’s Café or WCC main lobby

Are you interested in applying for a grant to fund a new program, research project, or artistic work? Faculty and staff are invited to stop by and meet with either Anna Simeth, Ariela Rosa, or Amy Kester to discuss grant ideas on Thursdays between 10 am and noon (with the exception of holidays or during convocation)—no appointment required. In the month of February, we will be located in the Warch Campus Center Kaplan’s Café or the main lobby area; please look for the table with the “grants” sign.

If you have any questions or would like to schedule a time to discuss external funding during a different time slot, please email amy.kester@lawrence.edu or call x6816. We look forward to connecting with you!

The Death and Life of the Great Lakes

Your Sustainable Lawrence University update

Upcoming:

The Death and Life of the Great Lakes with Dan Egan – February 11th at 11:10am in the Pusey Room.
All are welcome to join this question and answer session with the author of this year’s community read.

What we’re doing:

  • Collection bins for battery recycling have been installed in all major residence halls.
  • Alice G. Chapman Hall will be producing less waste with the addition of 2 new hand dryers.
  • The wellness center is cutting back on single-use plastic with 2 new water bottle filling stations.
  • Residence hall dwellers can now compost food waste in their halls. Make sure you check to see which items can be accepted!