As we begin Winter Term, it is time once again to begin preparations for summer employment! This process allows students to be informed of available positions on campus, apply for them and be offered summer employment as early as spring break. If they are not awarded summer employment with Lawrence, this timeline also provides students with advance notice to apply for alternative summer employment outside of Lawrence throughout Spring Term.
Here is this year’s summer employment timeline:
Jan. 10: Human resources (HR) invites supervisors to submit summer employment requests via web form
Jan. 19: Deadline to submit requests for summer employment to HR
Jan. 23: HR sends notification to students about available summer positions, including Campus Life summer housing information/requirements to stay on campus
Feb. 6: Application deadline for students to apply for summer positions
Feb. 24: Deadline to select summer employees and inform HR of job offers to be made
Feb. 27: HR sends out employment offers for summer positions
March 1: First deadline for students who receive employment offers to accept or decline
March 3: Second round of employment offers for summer positions begin
Please note that our goal is to make this as simple and beneficial as possible for faculty, staff and students. We want to post every available position via LUworks so all students have an equal opportunity to receive employment. Our students are eager to secure summer employment, which can often result in students accepting several positions—putting them over the 40-hour-per-week maximum. By all following the below guidelines, we hope to make the process smooth across all levels. Your support is greatly appreciated!
Option 1: Web request form
To assist you in advertising your position, HR will compile the information collected via the web form and post your positions through LUworks to ensure consistency in information.
To access the web form, you will need to log in using your network username and password. You will then be directed to the form, where you will enter the job information for summer employment opportunities that you have available.
When completing your requests, there are several things to keep in mind:
- You will need to complete a form for each different job you have available and enter all required information.
- If you have several opportunities for one job, you will need to enter the number of jobs available.
- HR will then create and post your positions through LUworks.
- NEW THIS YEAR:
- Student applications will be sent directly to you (and any other individuals you notate as part of the hiring process) via email upon completion of their applications.
- Each application you receive will have a link in it that will direct you to answer additional questions should you like to make an offer of employment to that particular student. Upon submitting this form, employment offers will be handled through HR.
- This step has been put in place to streamline your efforts and allow HR to double check that the student you are requesting has not already accepted multiple other job offers, causing them to exceed 40 hours a week.
- Students will have three days to accept or decline and HR will you inform you of those decisions.
- Please note that offers will be made on a first-come, first-served basis. The sooner we receive notice of who you would like to hire, the sooner we can secure the offer for you!
The deadline for submitting your summer employment requests will be Thursday, Jan. 19.
Option 2: Summer research assistantship positions (faculty only)
If you have already secured funding and have identified the student(s) you will hire as summer research assistants, please contact Ellen Walsh, ellen.c.walsh@lawrence.edu, for the necessary forms to complete and submit them to Ellen promptly. If you have not identified your summer research assistantship student, please do so by Friday, March 10.
For additional information regarding the entire summer employment process, please consult the summer employment guidelines for 2017.
Any and all questions can be directed to Lindsay Kehl at 7136 or lindsay.m.kehl@lawrence.edu.
