Please be reminded of the following for our fiscal year end:
Please approve invoices for FY24 and have them to the Financial Services office now located at 1025 E South River by Friday, July 19
- Any invoice received in our office after July 19 , will be entered into FY25. If you are expecting an invoice that needs to be posted to FY24, but have not received it by the deadline of July 19, please contact Financial Services to work out a solution.
- For invoices being processed near June 30, please clearly identify which fiscal year the invoice relates to as FY24 or FY25.
- Generally, invoices should be recorded in the fiscal year for which the delivery of the product or service performed relates.
- For example, if an invoice is dated June 25, 2024 but is for services that will be provided after July 1, the invoice should be posted to FY25.
- Conversely, if the invoice has a date of July 5, 2024 but was for services provided on or prior to June 30, that invoice should be posted to FY24.
- If there has been a consistent alternate posting method for a routine vendor invoice, please make note of this on the invoice.
- Generally, invoices should be recorded in the fiscal year for which the delivery of the product or service performed relates.
CERTIFY reporting of LU CHASE PURCHASING CARD:
- All FY24 expense reports should be created, reviewed and approved NO LATER than July 19.
- If you are contacted by Financial Services regarding late reports, PLEASE comply with their requests to complete your outstanding CERTIFY reports for compliance with our annual outside audit.
- If you are contacted by Financial Services regarding late reports, PLEASE comply with their requests to complete your outstanding CERTIFY reports for compliance with our annual outside audit.
- If any down payments for product or services were made on an LU credit card, please contact Financial Services for proper coding.
- CAUTION: In CERTIFY, please review credit card purchases made near June 30 and only include purchases that should be entered into FY24 on your final June 15-June 30 expense report.
- There may be transactions that were purchased prior to June 30; however, they may be posted with a July 2024 date in CERTIFY due to the banking industry processes.
- If there is a July posted transaction that should be in FY24, you may include that transaction on your final June CERTIFY report. You will have to modify your report date range to June 15- July 1 or as applicable.
- There may be transactions that were purchased prior to June 30; however, they may be posted with a July 2024 date in CERTIFY due to the banking industry processes.
Please contact Jennifer Leichtfuss X7205 or Amy Friedel X7164 with any questions.