Amy Friedel

Please be reminded of the following for our fiscal year end:

• INVOICES:
  • Please approve invoices for FY23 and have them to the Financial Services office now located at 1025 E South River by Friday, July 14
    • Any invoice received in our office after July 14 , will be entered into FY24.  If you are expecting an invoice that needs to be posted to FY23, but have not received it by the deadline of July 14, please contact Financial Services to work out a solution.
    • For invoices being processed near June 30, please clearly identify which fiscal year the invoice relates to as FY23 or FY24. 
      • Generally, invoices should be recorded in the fiscal year for which the delivery of the product or service performed relates.
        • For example, if an invoice is dated June 25, 2023 but is for services that will be provided after July 1, the invoice should be posted to FY24.
        • Conversely, if the invoice has a date of July 5, 2023 but was for services provided on or prior to June 30, that invoice should be posted to FY23. 
      • If there has been a consistent alternate posting method for a routine vendor invoice, please make note of this on the invoice.
• CERTIFY reporting of LU CHASE PURCHASING CARD:
  • All FY23 expense reports should be created, reviewed and approved NO LATER than July 14.
    • If you are contacted by Financial Services regarding late reports, PLEASE comply with their requests to complete your outstanding CERTIFY reports for compliance with our annual outside audit. 
  • If any down payments for product or services were made on an LU credit card, please contact Financial Services for proper coding.
  • CAUTION:  In CERTIFY, please review credit card purchases made near June 30 and only include purchases that should be entered into FY23 on your final June 15-June 30 expense report. 
    • There may be transactions that were purchased prior to June 30; however, they may be posted with a July 2023 date in CERTIFY due to the banking industry processes. 
    • If there is a July posted transaction that should be in FY23, you may include that transaction on your final June CERTIFY report.  You will have to modify your report date range to June 15- July 1 or as applicable. 
  • Please contact Kay Guilette X7205 or Amy Friedel X7164 with any questions.