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Category: Staff

‘Open Doors’ for the inauguration

Several offices across campus will be participating in an “Open Doors” initiative as part of tomorrow’s U.S. presidential inauguration. These offices will have staff members available to talk with students on a walk-in basis for those who would like to reflect, share their excitement or voice concern.

Counselors will also be available for same-day referrals. Open Doors offices are listed below.

  • Accessibility Services: 136 Briggs Hall
  • Center for Academic Success: 117 Briggs Hall
  • Diversity Center: First floor Memorial Hall
  • International Student Services: 711 E. Boldt Way (International House)
  • Religious and Spiritual Life: First floor Raymond House
  • Wellness Center: Wellness Center building

Spiritual and religious life series: Embodying Your Faith

The Rev. Linda Morgan-Clement, the Julie Esch Hurvis Dean of Spiritual and Religious Life, invites all members of the campus community to sign up for a four-week series called “Embodying Your Faith” beginning Feb. 8.

Sessions will begin between 4:30 and 4:45 p.m. and end by 6 p.m.

Email Linda Morgan-Clement at linda.morgan-clement@lawrence.edu to indicate your interest or ask any questions, and see the image below for more details.

 

Guest bartend at the VR for senior nights

Consider signing up to serve as a guest bartender in the Viking Room. You can join the Class of 2017 nearly any Wednesday night of the academic year from 9 to 11 p.m. It’s late for some of us, but oh so fun, and students REALLY get into interacting with faculty and staff! You can sign up as individuals, pairs or as a department.

Complete a short registration form to sign up.

Contact Paris Wicker, associate dean of students for campus programs and senior class advisor, at paris.d.wicker@lawrence.edu or 920-832-7369 with any questions.

Voyager password change

As of Jan. 18, faculty, staff and students now use their Lawrence network/email username and password to log in to Voyager. This means you will no longer have two passwords to remember—just one that will allow you to log in to email, Voyager, campus computers and Lawrence Wi-Fi.

Please contact the Technology Services helpdesk at 920-832-6570 or helpdesk@lawrence.edu with any questions.

Weight Watchers at Work program

Are you interested in making some changes in 2017 to lose weight and get healthier? We would like to determine the level of interest in holding a “Weight Watchers at Work” program here at Lawrence. Weight Watchers’ new “Beyond the Scale” offers the following:

  • New SmartPoints based on the latest nutritional science to make healthy eating simple.
  • Fitness that fits your life, and gives you more stamina and energy.
  • The tools and skills to tune in and unlock the inner strength to make healthy living easier.

In order to get a program started here at Lawrence, we need a minimum of 15 participants. Participants typically are required to sign up for a 12–15-week session, and payment is made at the start of the program. If you’re interested and would like to attend an open house session here on campus to learn more, please email Laurie Ehlers, RN educator, at laurie.ehlers@lawrence.edu.

Multiple Career Service events next week

Thanks to collaboration with alumni and friends of the university, Career Services has a variety of events coming up next week.  These events range from conservation/land and water resource management to business/consulting to government.

Please encourage students to use these events with Northwest Youth Corps, The Boldt Company, U.S. Department of State and Optum to explore current internship and job openings by attending info sessions and/or 1:1 chats.

Registration and details for these events can be found on LUworks.

Important accounts payable processing reminder

For those faculty and staff on campus who approve invoices and expense reimbursements and are responsible for forwarding on these items to accounts payable for payment, PLEASE be aware of the following:

In addition to the time it takes on your end to get invoices approved, coded and sent to accounts payable, it still takes an additional ONE to TWO weeks processing time before the final check or ACH payment gets in the hands of our vendors, staff, students or faculty.  The additional processing time includes the following steps:

  • Once the invoice or expense reimbursement arrives in accounts payable, it takes time to review the invoice for proper approval and coding to get the invoice processed into Banner to then get ready for payment.  This usually occurs on a first-in, first-out processing system.  This can be delayed if invoices are not properly coded and approved.
  • Once the payment is in Banner, time will lapse until the next check run or ACH batch is prepared and executed, which is typically only done twice weekly, on Wednesdays and Fridays.
  • Once the check is cut or ACH is released, there is the additional outgoing mail delivery time (typically two days for ACH) to get to the vendor or other recipient.

ACTION STEP FOR 2017: It would be very much appreciated if approvers around campus can make it a New Year’s goal to review invoices for approval and forward to accounts payable on a WEEKLY basis to ensure timely payments are being made to our vendors. Most vendors require payment within 30 days, while some require it within 15 days.