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Human Resources

Category: Human Resources

Student Employment Paperwork – NEW LOCATION!

Effective May 9, Payroll will be located on the 2nd floor in Room 217/219 of the new administrative building located at 1025 E South River St across from Alexander Gym. Office hours are Monday through Friday from 8:00 a.m.-4:30 p.m. Please stop in anytime during those hours. We are always happy to answer questions or assist you in completing your forms. Employees will still be expected to complete employment paperwork with Payroll in person. 

Payroll will be available in the Alice Chapman Hall to assist students who may not be able to travel to the new building as we complete our initial move. Payroll will be set up in Room 140 in Chapman Hall to complete employment paperwork for student employees newly hired for a position. Please come through the Film Studies entrance on Alton St. For dates and times that Payroll will be located in Alice Chapman Hall, visit the Human Resources website.

New Policy – Employee Pets on Campus

In dedication to the health and well-being of all our faculty and staff, a new policy, the Employee Pets on Campus Policy, is being added to the employee handbook.

The policy provides clarity regarding where and when pets are permitted and the expectations of pet owners, and it helps ensure the comfort of our colleagues. 

Under the new policy, only limited exceptions will be made to allow employees to bring their pet dogs into their office or any building on campus. 

If you would like to request a policy exception to permit your pet to come to work with you, please review the policy and discuss your request with your supervisor. 

If all conditions are met, a Bring Your Dog to Work Authorization and Release form must be submitted before bringing your pet to the office. Forms will be approved in limited circumstances based upon demonstrated need and frequency of requests. Approved releases will be maintained by Human Resources. 

If you have any questions or concerns, please contact your supervisor, VP/Division Head, or Human Resources. 

Last Chance – Personal Health Assessment (PHA) Appointments Still Available

Appointments are still available to complete your PHA.    

Who is eligible to participate?

All staff and faculty are welcomed and encouraged to participate in the PHA process.  Participation is also encouraged for the following individuals covered under the Lawrence University medical plan: spouses/domestic partners of employees, retirees, and spouses/domestic partners of retirees. 

Note for Medical Plan Participants

Participation by employees, retirees covered under the medical plan, and spouses/domestic partners covered under the medical plan will provide the discounts to the medical plan premium.  All participants must complete both the biometric screening and the know your numbers questionnaire to receive the premium discount. The questionnaire can be completed through Wellworks portal (ThedaCare’s new platform) while signing up for your biometric screening appointment.  Discounts are provided based upon participation and are not scoring, or results based.

ThedaCare will again utilize a finger stick blood collection as opposed to an arm draw. This process is less invasive and provides instant results.

If you or your spouse/domestic partner is pregnant or within 6 months post-partum during the time of the assessments, participation by the pregnant/post-partum individual will not be required to obtain the discounts on medical plan premiums. Human Resources must be notified if this is applicable to you or spouse/domestic partner by October 14, 2022.  

How do I sign up?

Scheduling directions can be found in the attached Annual PHA Program and Logging into the Wellness Portal documents or click here to sign up: www.wellworksforyoulogin.com. The PHA schedule books quickly.  To ensure you receive your preferred appointment time, do not delay in scheduling your appointment.

What is the PHA schedule?

All appointments will be held in the Warch Campus Center – Hurvis & Mead Witter rooms. Appointment time and dates are as followed:

  • Wednesday, October 5th at 6:00am – 10:00am
  • Thursday, October 6th at 6:00am – 10:00am
  • Friday, October 7th at 6:00am – 10:00am
  • Monday, October 10th at 6:00am – 10:00am
  • Tuesday, October 11th at 6:00am – 10:00am
  • Wednesday, October 12th at 6:00am – 10:00am
  • Thursday, October 13th at 6:00am – 10:00am
  • Friday, October 14th at 6:00am – 10:00am

Please contact your HR Representative if you have any questions regarding the PHA process including scheduling your assessment.   

Thank you,

Human Resources

Personal Health Assessment (PHA) Registration is Now Open

What is a PHA?

The Personal Health Assessment is a tool that highlights how our lifestyle choices directly impact overall health. The ‘Know Your Numbers’ score includes:

  • Your ‘Know Your Numbers’ score is based on your self-reported daily habits (related to nutrition, physical activity, alcohol consumption, stress / depression and tobacco use) coupled with your onsite biometric results (Body Mass Index (BMI), blood pressure, cholesterol levels, and blood sugar (glucose).

The Personal Health Assessment Report provides personalized feedback, tips to improve your lifestyle habits, and resources for more information.

Who is eligible to participate?

All staff and faculty are welcomed and encouraged to participate in the PHA process. Participation is also encouraged for the following individuals covered under the Lawrence University medical plan: spouses/domestic partners of employees, retirees and spouses/domestic partners of retirees. 

Note for Medical Plan Participants

Participation by employees, retirees covered under the medical plan, and spouses/domestic partners covered under the medical plan will provide the discounts to the medical plan premium.  All participants must complete both the biometric screening and the lifestyle questionnaire to receive the premium discount. The questionnaire can be completed through Wellworks portal while signing up for your biometric screening appointment.  Discounts are provided based upon participation and are not scoring, or results based.

ThedaCare will again utilize a finger stick blood collection as opposed to an arm draw. This process is less invasive and provides instant results.

If you or your spouse/domestic partner is pregnant or within 6 months post-partum during the time of the assessments, participation by the pregnant/post-partum individual will not be required to obtain the discounts on medical plan premiums. Human Resources must be notified if this is applicable to you or spouse/domestic partner by October 14, 2022.  

How do I sign up?

Scheduling directions can be found in the attached Annual PHA Program and Logging into the Wellness Portal documents or click here to sign up: www.wellworksforyoulogin.com. The PHA schedule books quickly.  To ensure you receive your preferred appointment time, do not delay in scheduling your appointment.

What is the PHA schedule?

All appointments will be held in the Warch Campus Center – Hurvis & Mead Witter rooms. Appointment time and dates are as followed:

  • Wednesday, October 5th at 6:00am – 10:00am
  • Thursday, October 6th at 6:00am – 10:00am
  • Friday, October 7th at 6:00am – 10:00am
  • Monday, October 10th at 6:00am – 10:00am
  • Tuesday, October 11th at 6:00am – 10:00am
  • Wednesday, October 12th at 6:00am – 10:00am
  • Thursday, October 13th at 6:00am – 10:00am
  • Friday, October 14th at 6:00am – 10:00am

Please contact your HR Representative if you have any questions regarding the PHA process including scheduling your assessment.   

Thank you,

Human Resources

MyLifeExpert Monthly Webinars

Did you know our new EAP provider, MyLifeExpert, hosts monthly webinars surrounding various life challenging topics? Additionally, the MyLifeExpert platform allows you to access information and resources you need when you need it. They provide online support services and personalized wellness content 24/7. MyLifeExpert includes thousands of articles, videos, podcasts, calculators, webinars, assessments, and worksheets.

Here is what’s coming up in the following months:

Establishing a Great Relationship with your Child’s Teacher and School – September 14th from 12:30pm to 1:30pm

  • In this month’s talk, participants will discuss strategies for getting the school year off to a great start and forming strong alliances with your child and their schoolteacher.

Recognizing the Signs of Depression in a Team Member – October 12th from 12:30pm to 1:30pm CT

  • Our team’s culture is pivotal to success, but when a member is suffering from depression, it can bring the entire morale of the team down. During National Depression Education and Awareness Month participants will identify key indicators of depression and ways to help.

The Stress and Addiction of News Consumption – November 9th from 12:30pm to 1:30pm CT

  • Over the past many months, on-the-spot news accounts and difficult events have made an impactful influence on many of us. This month’s talk will discuss prudent ways to digest news and ways to subdue the long-term effects of news consumption.

Family Dynamics During the Holidays – December 14th from 12:30pm to 1:30pm CT

  • Although the holiday period evokes images of warmth and happiness as families connect for many of us, others may find it to be a difficult time as they try to navigate old hurts and difficult histories. This month’s talk will discover ways to establish important boundaries and ways to enjoy the holiday period with family and friends.

Log in to your MyLifeExpert account to register for any of the events above. Not signed up yet? Create an account with Lawrence’s University Company Code EAP190.

Imagine Fox Cities – Strive to Thrive Week

Join Imagine Fox Cities in paving the way for a thriving community. Strive to Thrive Week is happening Aug. 22-26. From hands-on workshops to local events and guided site visits of places that connect us, engage in your community and lay the groundwork for: early childhood development, placemaking, economic development, and belonging. Visit the Imagine Fox Cities website for more information:  https://imaginefoxcities.com/thrive/.

New Work-Life Resources for Faculty and Staff

ERC, our EAP provider, has recently transitioned to a new work-life resource called MyLifeExpert which will replace LifeCare moving forward.

The MyLifeExpert platform allows you to access information and resources you need when you need it. They provide online support services and personalized wellness content 24/7. MyLifeExpert includes thousands of articles, videos, podcasts, calculators, webinars, assessments, and worksheets. You will have the ability to personalize your profile to manage your favorites/bookmarks and access saved activities.

Topics include, but are not limited to: finance, legal, family & parenting, health & wellness, career & military, education, seniors, and everyday living. Additional information can be found here: MyLifeExpert YouTube Video

Set-up your profile at https://mylifeexpert.com/. Lawrence University’s Company Code is EAP190

New Employees

If you see them on campus, please welcome them to Lawrence!

New Employees:

Carla Molder – Executive Assistant to the Provost and Dean of the Faculty

Chris Clarke – Dean of Students

Ma Cismeros -Custodian

Jennifer Freienmuth – Assistant Director of Annual Giving

Samara Morris – Teacher of Clarinet

Megan Lyons – Staff Psychologist

Mary Guzman – Custodian

Benjamin Gumz – Technology Specialist I

Drew Giese – Systems Administrator II

Allison Vetter – Director of Equal Opportunity Compliance and Title IX Coordinator

New Employees/Promotions

If you see them on campus, please welcome them to Lawrence!

New Employees:

Miki Aoki – Lecturer of Music

Timothy Bean – Trevor-Sage Hall Director

Omar Ward Jr. – Healthy Viking Intern

Aaron Wojciechowski – Assistant Director of the Diversity and Intercultural Center

Brittany Worden – Student Account Specialist

Claire Schmidt – Allegretto Girl Choir Manager

Promotion:

Jacklyn Fischer – Interim Dean of the Career Center

Mike O’Connor – Special Assistant to the President

Megan Scott – Vice President for Communications and Marketing