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Summer employment deadlines

As we begin Winter Term, it is time once again to begin preparations for summer employment! This process allows students to be informed of available positions on campus, apply for them and be offered summer employment as early as spring break. If they are not awarded summer employment with Lawrence, this timeline also provides students with advance notice to apply for alternative summer employment outside of Lawrence throughout Spring Term.

Here is this year’s summer employment timeline:

Jan. 10: Human resources (HR) invites supervisors to submit summer employment requests via web form

Jan. 19: Deadline to submit requests for summer employment to HR

Jan. 23: HR sends notification to students about available summer positions, including Campus Life summer housing information/requirements to stay on campus

Feb. 6: Application deadline for students to apply for summer positions

Feb. 24: Deadline to select summer employees and inform HR of job offers to be made

Feb. 27: HR sends out employment offers for summer positions

March 1: First deadline for students who receive employment offers to accept or decline

March 3: Second round of employment offers for summer positions begin

Please note that our goal is to make this as simple and beneficial as possible for faculty, staff and students. We want to post every available position via LUworks so all students have an equal opportunity to receive employment. Our students are eager to secure summer employment, which can often result in students accepting several positions—putting them over the 40-hour-per-week maximum.  By all following the below guidelines, we hope to make the process smooth across all levels. Your support is greatly appreciated!

Option 1: Web request form

To assist you in advertising your position, HR will compile the information collected via the web form and post your positions through LUworks to ensure consistency in information.

To access the web form, you will need to log in using your network username and password. You will then be directed to the form, where you will enter the job information for summer employment opportunities that you have available.

When completing your requests, there are several things to keep in mind:

  • You will need to complete a form for each different job you have available and enter all required information.
  • If you have several opportunities for one job, you will need to enter the number of jobs available.
  • HR will then create and post your positions through LUworks.
  • NEW THIS YEAR:
    • Student applications will be sent directly to you (and any other individuals you notate as part of the hiring process) via email upon completion of their applications.
    • Each application you receive will have a link in it that will direct you to answer additional questions should you like to make an offer of employment to that particular student. Upon submitting this form, employment offers will be handled through HR.
      • This step has been put in place to streamline your efforts and allow HR to double check that the student you are requesting has not already accepted multiple other job offers, causing them to exceed 40 hours a week.
    • Students will have three days to accept or decline and HR will you inform you of those decisions.
    • Please note that offers will be made on a first-come, first-served basis. The sooner we receive notice of who you would like to hire, the sooner we can secure the offer for you! 

The deadline for submitting your summer employment requests will be Thursday, Jan. 19.

Option 2: Summer research assistantship positions (faculty only)

If you have already secured funding and have identified the student(s) you will hire as summer research assistants, please contact Ellen Walsh, ellen.c.walsh@lawrence.edu, for the necessary forms to complete and submit them to Ellen promptly. If you have not identified your summer research assistantship student, please do so by Friday, March 10.

For additional information regarding the entire summer employment process, please consult the summer employment guidelines for 2017.

Any and all questions can be directed to Lindsay Kehl at 7136 or lindsay.m.kehl@lawrence.edu.

 

Healthy Living Series this Friday at noon

WELLU’s Healthy Living Series continues Friday, Jan. 13 with Weight Loss and You—Exercise and Nutrition from noon to 1 p.m. in the Warch Campus Center’s Kraemer Room.

This presentation will discuss successfully setting weight-loss goals and achieving them. We will also discuss what is new in the weight-loss world and learn more about the research coming from the National Weight Loss Control Registry.

Internships 102—new this term from Career Services!

Students, tell us what type of internships you are looking for and we will create a personalized session focused on finding and applying for internships in your area of interest!

For more information or to request a presentation, contact Career Services or use our On-Demand Programs page to submit your request. (Please make note of your group’s interest area in the additional comments section, e.g., public health, nonprofits, sustainability.)

New hires and job changes: Jan. 11

The following colleagues have been hired, rehired or have a new position within the last two weeks. If you see them on campus, please welcome them to Lawrence or congratulate them on their new position!

  • Brandon Sumnicht, custodian (Campus Services)
  • Gabrielle Heather Hass, Academy intern (Academy of Music)
  • Kylie Fischer, health and wellness intern (Health and Wellness)
  • Janet Wagner, associate director of major and planned giving (Development)
  • Lukas Watson, assistant baseball coach (Athletics)
  • Marcella O’Malley, associate director of admissions, director
    of alumni admissions engagement (Development)
  • Patrick Randerson, custodian (Warch Campus Center)

Rethinking Mentoring

Rethinking Mentoring

Thursday, Jan. 19
11 a.m.–12:30 p.m.
Lunch will be provided
Esch Hurvis Room, Warch Campus Center
Presenter: Mindi Thompson, associate professor of counseling psychology at the University of Wisconsin–Madison

This session is designed to start a new type of discussion about mentoring by describing the common problems that pre-tenure and post-tenure faculty members experience and why traditional mentoring programs fail to meet those needs. We propose an alternative framework for mentoring that focuses on needs assessment and shifts the idea of mentoring from a relationship between two faculty members toward building a broad network of support, community and accountability. The workshop concludes with a presentation of best practices in mentoring pre-tenure, underrepresented and mid-career faculty.

Please RSVP to michelle.l.lasecki-jahnke@lawrence.edu before Thursday, Jan. 12.

Careers at Lawrence

Take a look at our current openings and share with those you think may be a great addition to the Lawrence community!

Despite all the cold and snow, we are excited to be thinking about summer employment for 2017!

Please check out the timeline of events—opportunities will be posted on LUworks by Jan. 23.

If you are interested in any of these opportunities, please apply directly or send your resume and cover letter to human resources at humanresources@lawrence.edu.

Seniors: Support, Strategies and Success (S4)–”Getting Started”

Join Career Services for Seniors: Support, Strategies and Success (S4) every Tuesday.  S4 will provide you the tools to promote your skills, create quality application materials, build your personal brand and more!

Each session will be from 11:10 a.m. to noon in the Runkel Room in the Warch Campus Center. The first session on Jan. 17 is Getting Started. Not sure where to begin after you graduate? Plan your life after Lawrence by defining your career objectives. We’ll also share effective job search tips!

Registration on LUWorks is appreciated.

Receive your W-2 electronically

All staff and faculty,

We highly encourage you to consider receiving your W-2 electronically and 1095-C electronically. Below are some of the benefits of doing so:

  • You will receive your W-2 faster, approximately one week earlier than traditional mail.
  • You avoid the possibility of having your paper statement getting lost, misdirected or delayed during delivery.
  • You avoid having a document that has your Social Security number and other personal information on it that could leave you vulnerable to identity theft.
  • It’s convenient. You can access your W-2 anywhere at any time that is convenient for you, the same easy way you access your pay information and paid time off accruals.
  • It’s green! You will help save paper, your time and resources for Lawrence University.

Log in to Voyager. Go to Employee Services > Tax Forms > Electronic W-2 Consent and 1095-C Consent. Select My Choice next to Consent to receive W-2 electronically and Consent to receive 1095-C electronically and submit. If you chose this option last year, it is still valid.

Please contact the payroll office at payroll@lawrence.edu or 920-832-6539 with any questions.